DIGITAL SECURITY POLICY
Texas Document & Form Services
1. Purpose
This Digital Security Policy explains how Texas Document & Form Services (“we,” “our,” or “us”) protects client information, documents, and data submitted through our website and service channels.
2. Data Protection Measures
We implement reasonable administrative, technical, and organizational security measures designed to protect client information against unauthorized access, disclosure, alteration, or destruction. These measures may include secure systems, access restrictions, and protected storage environments.
3. Document Upload Security
Clients may submit documents through our secure upload systems or designated communication channels. All reasonable efforts are made to ensure that uploaded files are handled securely and accessed only for authorized service purposes.
However, clients acknowledge that:
No online transmission method is completely secure
We cannot guarantee absolute protection of data transmitted over the internet
Clients submit documents at their own risk
4. Access Control
Access to client information is restricted to authorized personnel only who require such access to perform service-related duties. Unauthorized access to client data is strictly prohibited.
5. Third-Party Systems
We may use trusted third-party service providers for:
Website hosting
Document storage
Email communication
Payment processing
Analytics and system performance
These providers operate under their own security and privacy standards. We are not responsible for their independent security practices.
6. Limitation of Liability
To the maximum extent permitted by law, Texas Document & Form Services shall not be held liable for any:
Unauthorized access to client data
Data breaches beyond our reasonable control
Loss, corruption, or interception of information
Technical failures or system downtime
Actions of third-party service providers
7. Client Responsibility
Clients are responsible for:
Ensuring accuracy of all submitted information
Using secure personal devices and networks when submitting documents
Avoiding the transmission of highly sensitive data unless necessary for service completion
8. Data Retention & Storage
We retain client information only for as long as necessary to provide services, meet operational requirements, or comply with legal obligations. After this period, data may be securely deleted or archived.
9. No Absolute Guarantee
While we take reasonable precautions to protect client data, we do not guarantee absolute security of any information transmitted, stored, or processed through our systems.
10. Updates to This Policy
We reserve the right to update or modify this Digital Security Policy at any time. Changes will be posted on this page with an updated effective date.